Recruiting Email Templates

Subject:

{{firstName}}, saw your work on {{projectOrCompany}}

Body:

Hi {{firstName}},

I came across your profile while researching [skill/domain] experts, and your work at {{companyName}} caught my attention — especially [specific project or achievement].

We're building the {{roleArea}} team at {{yourCompany}} and I think your background would be a strong fit for a {{roleTitle}} role. The team is [brief context: size, mission, or interesting challenge].

Would you be open to a 15-minute call to learn more? No pressure — happy to share details over email if that's easier.

Best,
{{yourName}}

Subject:

Know anyone great for our {{roleTitle}} opening?

Body:

Hi {{firstName}},

We just opened a {{roleTitle}} role on the {{teamName}} team and I immediately thought of your network. You tend to know strong people in this space.

Here's the short version: we need someone who [2-3 key requirements]. Comp range is {{range}} with [equity/benefits highlight]. The role reports to {{managerName}}.

If anyone comes to mind, I'd love a quick intro. Even a name and LinkedIn URL is helpful — I'll take it from there.

Thanks,
{{yourName}}

Subject:

Quick update on the {{roleTitle}} offer

Body:

Hi {{firstName}},

I wanted to check in since it's been a few days since we sent the offer. I know you mentioned you're weighing a couple of options, and I completely respect that.

A few things that might help as you decide: {{yourCompany}} offers [unique benefit 1], and the {{teamName}} team is tackling [exciting problem]. {{hiringManager}} specifically said your [skill] stood out and they're excited about what you'd bring.

Is there anything I can answer or clarify? Happy to hop on a call anytime this week.

Best,
{{yourName}}

Subject:

Thanks for applying — next steps for {{roleTitle}}

Body:

Hi {{firstName}},

Thanks for applying to the {{roleTitle}} position at {{yourCompany}}. I've reviewed your background and I'd like to move forward with an initial conversation.

The call will be about 30 minutes — I'll walk you through the role, the team, and where we're headed, and I'd love to hear more about your experience with [relevant skill].

Here's my calendar link: [link]. Feel free to grab any time that works for you this week or next.

Looking forward to it,
{{yourName}}